Free Checklist How-To

Free Checklist is easy to use, but we have provided this how-to page to describe the workings of some its more complex functionality. If you would rather explore the app on your own, just make sure to read the section at the bottom on the CSV export format if you choose to make use of those features.

When you start the app for the first time, you will be presented with the Lists screen. This allows you to access individual lists by tapping them, and it displays clippings of the list's notes or its due date in green below the list name.

In addition, the number in the middle of the circle graphic represents the number of unfinished items in the list. A gray circle means that the list and its items do not have due dates, while a red circle indicates that the list or some of its unfinished items are past due. Green means that due dates have been set, but they have not yet passed.

You can enter editing mode by tapping the Edit button in the upper right corner of the screen (where the Done button is in the screenshot), allowing you to move items up or down. Items can be deleted while in editing mode by first tapping the small red icon on the left, followed by tapping the delete button that appears in place of the move handles.

To make a new list, open the list editor by tapping the compose button in the lower left hand corner of the screen.

Finally, you can access the help screen, settings, and Lists screen functions panes using the appropriate buttons.

The individual checklist screens are very similar to the Lists screen, with each row having an item name, possibly with notes or due date, and red/green/white indicators showing the status of the due date. Tapping the item will toggle its checkmark.

Tap the blue disclosure icon to open an editor for an existing item, which will allow you to view extra-long names or notes, as well as make changes.

This is the item editor screen. Tapping one of the white text fields will bring up a keyboard, allowing you to change the value. Tap the save button to commit the changes. If the editor is opened to make a new item, you can use the "Save +" button that will appear in the upper right corner to save the changes and reset the editor to make another item.

This is the due date editor screen, which can be opened from either the List or Item editors by tapping the due date field. Drag the date/time wheels with your finger, and tap one of the white buttons at the bottom to alter the date. Tap the back navigation button to leave the screen without making any changes.

When you tap the Functions button on the Lists screen, you will be presented with three actions. Tapping "Back up by e-mail" will open an in-app Mail screen, which you should address to yourself. The e-mail will contain a link that you can use to restore your lists in the event of disaster. Please make sure to use this feature often. You wouldn't want to lose your list data, right?

The "Paste List" function will paste the contents of the clipboard into Free Checklist as a new list, using the CSV format at the bottom of this page. "Merge List" is similar, but if a list with the same name already exists, it will merge the lists together in a logical manner.

This is a section of the List functions menu. It allows you to perform various operations on a list, most of which are self-explanatory. The "E-Mail List" function will open up a Mail pane, just like the backup function on the Lists screen, but it is designed to be used for sending individual lists to someone else. As such, the e-mail will contain a link for merging or directly importing a list, with the same behavior as the merge and paste functions for the Lists screen.

The copy/paste/merge item functions allow you to import/export items from the clipboard using the app's standard CSV format, except that the List data line is not included. This is a convenient way to move items from one list to another, or add items to an existing list from outside the app.

This is the settings screen, where you can change global preferences for Free Checklist. Each row represents a different setting, and you can change the value by tapping the row to cycle through the available options.

CSV Import/Export Format

When you are just copying/pasting items, you may omit the first line that contains the list's name, notes, and due date. If you leave it in, an item will be added instead. You may also omit all but the first column of CSV text. For instance, if you want to add items that have a name and notes, but no due date, you could specify them like "Item Name, Item Notes". If you want to specify a property further to the right, you must first specify all of the properties to the left.

We are still working on our help documentation, so if you have any additional questions, please e-mail: